Solutions - Export Documentation
The Version One export documentation solution is based on the acclaimed DbForm output system. As well as producing custom export documentation on plain paper using laser printers, the system offers sophisticated output handling to route documents to the correct printer and paper tray automatically - dramatically cutting down on time spent changing the paper in printers and handling and collating/decollating documents.
As well as printed output, the Version One document management software solution includes options for the automated faxing and e-mailing of export documentation. Advance copies of shipping documents can be automatically faxed or e-mailed ahead to customers and forwarders. Output forms can be automatically turned into PDF format files, so that anyone can read and print them correctly. It is even possible, using DbForm, to add XML and EDI outputs to legacy accounting systems.
Invaluable exportation tool
Version One's electronic document imaging, storage and retrieval system, DbArchive, is also an invaluable software tool for organisations which export. DbArchive automatically captures, indexes and cross-references electronic copies of all export documents generated. These can then be viewed on-line across the network using just a web browser. There is even a scanning option to scan in externally generated documents, certificates, letters of credit and proofs of despatch and delivery.
Application integration
Version One's document imaging and document management software can be used with a huge range of accounting and ERP systems, from Sage and Pegasus to SAP and Oracle.
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An efficient document management and document imaging system not only offers a real step towards the holy grail of the paperless office - it also delivers much greater control, reduced costs and better customer service. - Purchase Invoice Automation
Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices. - PoD Scanning and Retrieval
Our electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents (PoDs). - Purchase Order Approval
DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors. - Automated Electronic Document Delivery
DbMail is a set of tools for automated emailing. Emails can be delivered as plain text or HTML emails, with or without attachments. DbFax is a server-based fax system, purpose-designed for automating the faxing of business documents. - Laserforms Printing Solutions
DbForm enables the electronic design of business documents, thereby enhancing the default output from ERP and accounting systems. - Secure Cheque Printing
Our secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. - XML Support for Legacy Systems
Our web-interface provides document access through a standard browser. Management reports can be automatically posted on the company portal. - OMR and Barcode Printing
Our LaserForms printing solution (DbForm) also provides many other advantages, such as using bar codes for document recognition, Optical Mark Recognition for using Pitney Bowes type mailing machines and much more.
