Solutions - Document Imaging & Archiving
Documents are increasingly becoming a valuable corporate resource because of the role they play in key business processes. Documents are integral to simplifying work processes, vital links within and between value chains and business processes.
Despite - or perhaps because of - the relentless progress in technology, paper production has grown steadily over the past 30 years, with no sign of a slowdown. However, because the volume of information required by our information-dependent organisations doubles every three to four years, this paperwork will just keep growing.
An efficient document management and document imaging system not only offers a real step towards the holy grail of the paperless office - it also delivers much greater control, reduced costs and better customer service. Many companies, however, now find maintaining control is virtually impossible, when business-critical information is held in multiple systems, often in many different physical locations - and not necessarily electronic ones - and exists either as highly structured data or is totally lacking in any structure at all. The only answer is a comprehensive document management software system.
Eliminate manual data entry & dramatically cut costs
Version One's document imaging solution allows automatic archiving for documents, scanning and structured storage for easy retrieval and access and can be tailored to the specific requirements of an individual organisation. The software is tightly integrated into all the major accounting, manufacturing and ERP systems.
Using both the outgoing and incoming automated document archiving modules of DbArchive, all documents produced from an organisation's business systems can be saved and indexed in a central document archive automatically. This includes not only documents sourced from the business system but also from other applications including Microsoft Office - for example e-mails, Word documents, faxes and more. Where appropriate, related documents are linked so that users can move from one document to the next in a natural document workflow.
Using Version One's document management software, authorised users can file, index, track, retrieve and distribute documents instantly from their desktop. Automatic links can be set between different document types. The system eliminates risk of document loss from mislaid or misfiled papers. Copies of documents can be retained at different locations for ultimate security, unlike traditional paper-archives.
Fast Payback
As prices of scanning and storage hardware have fallen substantially over recent years, this has brought document imaging and document management software within the reach of even the smallest IT budget. Coupled with very fast Return-on-Investment - typically just a few months - this has significantly increased demand for Version One's solutions.
Contact Us
Download Brochure
Product Training
Attend a Seminar- Purchase Invoice Automation
Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices. - PoD Scanning and Retrieval
Our electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents (PoDs). - Purchase Order Approval
DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors. - Automated Electronic Document Delivery
DbMail is a set of tools for automated emailing. Emails can be delivered as plain text or HTML emails, with or without attachments. DbFax is a server-based fax system, purpose-designed for automating the faxing of business documents. - Laserforms Printing Solutions
DbForm enables the electronic design of business documents, thereby enhancing the default output from ERP and accounting systems. - Secure Cheque Printing
Our secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. - XML Support for Legacy Systems
Our web-interface provides document access through a standard browser. Management reports can be automatically posted on the company portal. - OMR and Barcode Printing
Our LaserForms printing solution (DbForm) also provides many other advantages, such as using bar codes for document recognition, Optical Mark Recognition for using Pitney Bowes type mailing machines and much more. - Export Documentation
Our export documentation solution is based on the acclaimed DbForm output system. As well as producing custom export documentation on plain paper using laser printers, the system offers sophisticated output handling.
