DbChequePrint
Enterprise-wide Secure Cheque Printing
Printing and signing cheques can be a costly way to make payments - both in terms of equipment, stationery and time. However, even with the advent of BACSTEL-IP, purchasing cards and Internet payments, many organisations still have a requirement to print cheques.
If your organisation needs to print cheques, then the DbChequePrint solution is the most secure, efficient and cost-effective way to do it.
Eliminate dot matrix printers and cheque signing machines
As laser printers and multi-function devices have taken over the bulk of office printing, the heavy-duty impact printers traditionally used to print cheques have become more costly to maintain. Continuous cheque stationery is time-consuming to load and align, as well as to separate and trim afterwards. DbChequePrint uses state-of-the-art, flexible laser printers and A4 cut-sheet stationery, which fits easily into standard size envelopes. Pressure-seal cheques are also available.
Eliminate pre-printed cheques
While DbChequePrint uses special fraud-resistant stationery, there are no bank or cheque details pre-printed. The stationery is numbered and easily traceable, but there are no cheque numbers to void and no gaps in numbering to account for. The same template stationery can therefore be used for different accounts with different branches, or even different banks, throughout the entire organisation.
Cheques are usually printed onto A4 sheets where the top section may be used for a remittance advice or a personalised covering letter. Continuation pages for the remittance advice can be drawn from a separate paper tray as required, thereby conserving cheque stationery.
Protect your organisation against cheque fraud
Most standard laser printers are not suitable for cheque printing - even with pre-printed cheques - because the toner is too easily removed, making alteration fraud all too easy. If you do suffer from cheque fraud, your bank may not indemnify you if your printers do not conform to APACS standards.
The Version One cheque printing solution uses specially adapted laser printers, with additional security features to prevent internal misuse, as well as APACS and PIRA-approved toners to protect you against cheque alteration fraud.
With ‘Chip and Pin' technology making card fraud much harder, cheque fraud is coming back into focus. Increasingly sophisticated counterfeiting operations frequently copy cheque stationery, but the security devices incorporated into the Version One security stationery make it virtually un-copiable.
As well as watermarks, UV inks and holograms, the stationery incorporates numismatic designs previously only used in bank notes.
Save valuable time
By its very nature, the printing of cheques needs to be closely controlled by senior staff or Directors. However, manually signing cheques is not a good use of their time. Cheques can therefore be printed complete with authorised signatures. The scanned signatures are not stored on the computer system, but are burned into a security chip inside the printer.
DbChequePrint allows you to use all the security of your existing business applications and network log-ins to control the printing of cheques, as well as providing PIN code, password or swipe card access to cheques at the printer. The audit trail from the printer records all use of signatures as well as other cheque printing functionality.
Software Integration
DbChequePrint is fully integrated with the complete Version One document management and imaging software suite. Secure cheque printing can be part of a comprehensive payments strategy where as many payments as possible are made electronically through BACS, with remittance details transmitted automatically via email or fax. All outputs can be automatically, electronically archived in Version One's document management solution, DbArchive, and remittance details.
Other applications
The DbChequePrint technology can be used for numerous other applications including the production of fraud-resistant vouchers and certificates and for adding bank giro credits to invoices and statements. DbChequePrint is available on many operating platforms including Windows and all popular variants of UNIX and Linux.
Cost Savings
- Dramatic savings on pre-printed cheque stationery
- Fewer types of stationery required
- Eliminate wasted cheques when remittance data overflows
- Save on postage charges through Royal Mail CleanMail addressing and barcoding
Time Savings
- Eliminate the bursting and trimming of continuous cheques
- Eliminate cheque signing
- Sort cheques prior to printing
- Separate high value cheques for special treatment or manual signing
- Combine covering letters or remittance advice notes into a single print job with the cheques
- Fewer changes of stationery during printing
Increased Security
- Tightly integrated with your existing business systems
- Cheques can only be printed by authorised users with relevant passwords
- Physical lock and key on printer
- Additional password, PIN number or swipe card security on the printer
- Printer and toner approved by APACS and PIRA
- Stationery exceeds APACS regulations to deter counterfeiting and alteration fraud
Increased Auditability
- Cheques can only be printed through your existing applications
- Additional audit trail provided from the printer itself
- Automate folding and enveloping with optical marks or barcodes on cheques and remittances
"As well as improving payment processing efficiency, Version One's systems will free-up space that is currently used to store hundreds of boxes full of paper documents."
Amanda Sleight, Financial Systems Manager of East Riding of Yorkshire Council
DbChequePrint Brochure
Enterprise-wide secure cheque printing solution
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