DbForm

The Enterprise-wide Laserforms Solution

DbForm is an enterprise-wide white-paper printing solution, which automatically prints high quality business documents directly from core business applications onto plain paper on laser printers. As this eliminates traditional pre-printed stationery, DbForm boosts productivity, improves company image, significantly reduces costs and provides a very fast return on investment.

Seamlessly integrated into all major Accounting and ERP systems, DbForm is a highly effective output management solution, with an easy-to-use graphical forms designer and unique data-extraction and manipulation capabilities.

Time Savings

No need to waste time changing and aligning different stationery; no need to burst and decollate multi-part sets and, more significantly, no need to waste time distributing them. DbForm automatically prints as many copies as required, and automatically routes them to the relevant printers - anywhere in the organisation. When a document needs to have changes made - editing a logo, address, telephone number, or even producing a completely new document - it's all just a few minutes work with the friendly graphical forms designer.

DbForm can automatically print OMR (Optical Mark Recognition) marks on all documents, so when used in conjunction with suitable mailing machines, will automatically insert multi-page statements, invoices, etc. into the correct envelopes. Automatically bar-coding despatch notes, works orders, picking notes, etc. will also save dramatic amounts of time.

Cost Savings

All the purchase, storage and administration costs associated with pre-printed stationery can now be totally eliminated. When documents, phone numbers or logos change, no wastage or re-printing costs are incurred. This is a software-only solution, typically residing on the application server, so no additional hardware is required - even to print barcodes or OMR marks.

Further Time & Cost Saving

DbForm can produce and receive XML documents. Even legacy applications can output and accept XML documents when using DbForm. Incoming XML documents can be automatically received by the business application as an electronic document or printed as a hard copy. Outgoing XML documents such as Purchase Orders or Sales Invoices can be submitted electronically directly into business partner's applications enabling electronic trading. The need for administration, post and data entry is eliminated.

Professional Image

Form Designer

By eliminating the low quality documents typically produced by impact printers on flimsy multi-part stationery, DbForm produces high quality documents, which are easy to read and crystal clear. Its ability to print the information in a variety of fonts and sizes, as well as to completely reformat business documents, will transform the image of every organisation. DbForm supports colour lasers, as well as duplex printing (typically for terms and conditions).

Fast Payback

Fast Payback DbForm users report a typical pay-back period of three months, with many organisations reporting a pay-back within days. DbForm is tightly integrated with all the other modules from Version One's e-business office automation suite: DbFax, DbMail and DbArchive. Design business documents with DbForm, then print as few as possible - automatically fax and e-mail out all purchase orders, statements, remittances, etc., and save even more time and money.

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Other Version One Solutions

Document Imaging & Archiving
For any organisation to operate at optimum efficiency, it is essential that its information is securely stored and immediately accessible. DbArchive is tightly integrated into all the major Accounting and ERP systems.
Purchase Invoice Automation
Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices.
PoD Scanning and Retrieval
Our electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents (PoDs).
Purchase Order Approval
DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors.
Automated Electronic Document Delivery
DbMail is a set of tools for automated emailing. Emails can be delivered as plain text or HTML emails, with or without attachments. DbFax is a server-based fax system, purpose-designed for automating the faxing of business documents.
Laserforms Printing Solutions
DbForm enables the electronic design of business documents, thereby enhancing the default output from ERP and accounting systems.
Secure Cheque Printing
Our secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features.
XML Support for Legacy Systems
Our web-interface provides document access through a standard browser. Management reports can be automatically posted on the company portal.
OMR and Barcode Printing
Our LaserForms printing solution (DbForm) also provides many other advantages, such as using bar codes for document recognition, Optical Mark Recognition for using Pitney Bowes type mailing machines and much more.
Export Documentation
Our export documentation solution is based on the acclaimed DbForm output system. As well as producing custom export documentation on plain paper using laser printers, the system offers sophisticated output handling.