DbMail
Automatic eCommerce Mail
Tightly integrated into all the main Accounting, Manufacturing and ERP applications, DbMail is enabling numerous organisations world-wide to achieve vast savings of time and money by automatically emailing business documents directly from their core business applications with just a couple of mouse-clicks.
Cost savings
DbMail eliminates pre-printed stationery, by either sending plain text emails or by automatically merging the computer text with an image of the appropriate document. As all the documents are stored electronically, changes to telephone numbers, logos, etc. can be made in seconds, eliminating the need for costly reprinting of pre-printed stationery. In addition, postage and handling costs are also eliminated, since laborious, costly procedures are removed when emailing directly - typically saving over £1.50 per document.
Improving your cashflow
E-mailing all statements, debtors' letters, stop letters and copy invoices ensures immediate delivery, so organisations report huge reductions in debtor days, leading to improved cash flow. As DbMail can automatically request notification when emails have been received and/or read, organisations are increasingly assisted with their debt collection by receiving automatic notification when their customers have read emailed debtors' letters.
Saving time
Printing, de-collating, bursting, folding and mailing are all totally eliminated - just a couple of mouse-clicks and all business documents will be automatically emailed. Immediate emailing of documents such as purchase orders and confirmations means that lead times and stockholding will be substantially reduced.
The system caters for both external and internal mail. For example, supplier remittance advices or employee expense payment confirmations can be automatically emailed. By automatically notifying key personnel of specific situations (such as emailing sales directors with details of low margin invoices, or notifying salesmen when their customers are placed on 'stop'), these events can be immediately highlighted, and appropriate action taken.
Professional image
Immediately emailing business documents to customers and suppliers, such as order acknowledgements and call-offs, portrays a much more professional image. As documents are being printed, DbMail can automatically reformat this information and email it internally and externally. Typical examples of such complementary messages include order confirmations and despatch confirmations.
Fast payback
With dramatic savings of pre-printed stationery, postage and labour costs, DbMail users world-wide report a typical pay-back period of just a few months. DbMail is tightly integrated into all the other modules from Version One's e-business office automation suite: DbForm, DbFax, DbBACS-iP and DbArchive.
Tightly integrated into all major Accounting and ERP systems:
- A true enterprise-wide solution which is invoked seamlessly from the core business application, from any authorised workstation on the network.
- Available on UNIX, Microsoft Windows 2000, Windows XP and Server 2003 platforms.
- Emailed documents can be sent as plain text emails, with all the information in the body of the email, or as graphical attachments
e.g *PDF, PCX, TIFF or PCL.
*PDF requires DbSvPdf module - Integrates fully with DbForm and DbFax, so that printed, emailed and faxed documents all look identical.
- DbMail's graphical Windows-based design tool makes it very easy to create or amend documents, add messages and highlight fields as appropriate.
- Integrates into all the major email systems - including Microsoft Exchange, Outlook, Lotus Notes - even UNIX mail.
- Documents can be automatically tagged with a request that the sender be notified when the recipient has received and/or read the email.
- A fully scalable system, supporting any number of users and emails.
- Comprehensive toolset and APIs enable tight integration.
- Priority control highlights urgent emails.
- Recipients can appear in to, copy to (cc) or blind copy (bcc) lists.
- Comprehensive reports and archives.
"Since implementation, they have revolutionised our business procedures and thankfully, paper no longer dominates our working lives."
Mandy Smith, Credit Control Manager of PTM UK Ltd
"As well as improving payment processing efficiency, Version One's systems will free-up space that is currently used to store hundreds of boxes full of paper documents."
Amanda Sleight, Financial Systems Manager of East Riding of Yorkshire Council
DbMail Brochure
Automatic e-commerce mail solution
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