Available on UNIX, Microsoft Windows 2000, Windows XP and Server 2003 platforms
E-mailed documents can be sent as plain text e-mails, with all the information in the body of the e-mail, or as graphical attachments - e.g pdf, PCX, TIFF or PCL
Integrates into all the major e-mail systems - including Microsoft Exchange, Outlook, Lotus Notes - even UNIX mail
DbMailThe Automatic e-Commerce Mail Solution
Tightly integrated into all the main Accounting, Manufacturing and ERP applications, DbMail is enabling numerous organisations world-wide to achieve vast savings of time and money by automatically e-mailing business documents directly from their core business applications with just a couple of mouse-clicks.
Cost savings
DbMail eliminates pre-printed stationery, by either sending plain text e-mails or by automatically merging the computer text with an image of the appropriate document. As all the documents are stored electronically, changes to telephone numbers, logos, etc. can be made in seconds, eliminating the need for costly reprinting of pre-printed stationery. In addition, postage and handling costs are also eliminated, since laborious, costly procedures are removed when e-mailing directly - typically saving over £1.50 per document.
Improving your cashflow
E-mailing all statements, debtors' letters, stop letters and copy invoices ensures immediate delivery, so organisations report huge reductions in debtor days, leading to improved cash flow. As DbMail can automatically request notification when e-mails have been received and/or read, organisations are increasingly assisted with their debt collection by receiving automatic notification when their customers have read e-mailed debtors' letters.
Saving time
Printing, de-collating, bursting, folding and mailing are all totally eliminated - just a couple of mouse-clicks and all business documents will be automatically e-mailed. Immediate e-mailing of documents such as purchase orders and confirmations means that lead times and stockholding will be substantially reduced.
The system caters for both external and internal mail. For example, supplier remittance advices or employee expense payment confirmations can be automatically e-mailed. By automatically notifying key personnel of specific situations (such as e-mailing sales directors with details of low margin invoices, or notifying salesmen when their customers are placed on 'stop'), these events can be immediately highlighted, and appropriate action taken.
Professional image
Immediately e-mailing business documents to customers and suppliers, such as order acknowledgements and call-offs, portrays a much more professional image. As documents are being printed, DbMail can automatically reformat this information and e-mail it internally and externally. Typical examples of such complementary messages include order confirmations and despatch confirmations.
Fast payback
With dramatic savings of pre-printed stationery, postage and labour costs, DbMail users world-wide report a typical pay-back period of just a few months. DbMail is tightly integrated into all the other modules from Version One's e-business office automation suite: DbForm, DbFax, DbBACS-iP and DbArchive.
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Product Training
Attend a Seminar- Document Archiving
For any organisation to operate at optimum efficiency, it is essential that its information is securely stored and immediately accessible. DbArchive is tightly integrated into all the major Accounting and ERP systems. - Purchase Invoice Automation
Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices. - PoD Scanning and Retrieval
Our electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents (PoDs). - Purchase Order Approval
DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors. - Automated Electronic Document Delivery
DbMail is a set of tools for automated emailing. Emails can be delivered as plain text or HTML emails, with or without attachments. DbFax is a server-based fax system, purpose-designed for automating the faxing of business documents. - Laserforms Printing Solutions
DbForm enables the electronic design of business documents, thereby enhancing the default output from ERP and accounting systems. - Secure Cheque Printing
Our secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. - XML Support for Legacy Systems
Our web-interface provides document access through a standard browser. Management reports can be automatically posted on the company portal. - OMR and Barcode Printing
Our LaserForms printing solution (DbForm) also provides many other advantages, such as using bar codes for document recognition, Optical Mark Recognition for using Pitney Bowes type mailing machines and much more. - Export Documentation
Our export documentation solution is based on the acclaimed DbForm output system. As well as producing custom export documentation on plain paper using laser printers, the system offers sophisticated output handling.
