DbCapture
Automated Document Scanning, Imaging & Invoice Processing

Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices. Incoming invoices are scanned and, using advanced Optical Character Recognition technology, DbCapture is advanced invoice scanning software that automatically recognises supplier invoices and other documents where the format and content can vary greatly.

Having identified the supplier from the unique characteristics of the document, DbCapture intelligently highlights and extracts the pertinent references and amounts. Additionally, DbCapture can validate the extracted data against the accounting system, e.g. supplier details, purchase orders, GRNs and automatically highlight discrepancies for the attention of the operator.

As well as capturing supplier invoice information, DbCapture can also capture information from other documents from your suppliers and customers, such as purchase orders, cheques and remittances.

How does DbCapture work?

DbCapture is advanced invoice scanning software that scans the incoming document and analyses the extracted data. It automatically builds a knowledge database which enables it to immediately identify the document type and structure.

The document images are automatically compared with the database created by DbCapture. If there is any doubt, DbCapture notifies the operator who can validate or correct the data. Once the invoice is validated and complete, the information could automatically populate your Accounting/ERP system and automatically store an electronic image in your document archive. The result is that you will be able to process documents much more quickly, using less resource resulting in dramatic cost reductions.

Eliminate manual data entry and dramatically cut costs

DbCapture significantly reduces the need for manual data entry and paper-based processes. When used in conjunction with other solutions within the Version One product suite, coding, authorisation and filing of documents can also be automated. Once the documents have been scanned, the fields are read and automatically matched against external databases, table look-ups and business rules.

DbCapture is an easy to implement, scalable solution which is tightly integrated into all major Accounting and ERP solutions. DbCapture can typically deliver an ROI in less than six months.

Saving time, saving money

• Dramatically Reduced Manual Data Entry
• Reduced Labour Costs Due To Minimal Human Intervention
• Re-deploy Employees To Perform More Valuable Tasks
• Increase Prompt Payment Discount
• Reduce Late Payment Penalties

Fast Payback

The dramatic reduction in invoice processing costs and document retrieval costs means that DbCapture typically pays for itself within just six months. DbCapture is even more cost effective when used with DbAuthorise, our invoice authorisation module.

Tightly integrated into all major Accounting and ERP systems, DbCapture offers the following key points:

• Powerful, yet easy to use
• Quick to implement
• Automatic data extraction of key invoice fields - even with variable field locations
• Automatically builds a knowledge database of documents and their structure
• Tightly integrated into all major accounting and ERP systems
• Fast ROI - typically in less than 6 months!

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  "As well as improving payment processing efficiency, Version One's systems will free-up space that is currently used to store hundreds of boxes full of paper documents."
  Amanda Sleight, Financial Systems Manager of East Riding of Yorkshire Council

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  DbCapture Brochure
  Automated document scanning, imaging & invoice processing solution

 

White Papers

• 
  Prompt Payment Without the Pain
  Managing the transition from 10 day, to 5 day, to just-in-time invoice settlement
• 
  Purchase Invoice Automation
  Reduce your costs with Purchase Invoice Automation
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  Document Management in a Finance Function
  Choosing a Document Management System
• 
  Automating the Procure-to-Pay process
  How to deliver business advantage

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