DbCaptureThe Automated Document Scanning, Imaging & Invoice Processing Solution
Processing supplier invoices is extremely time-consuming and expensive. In addition, delays in invoice processing can result in reduced supplier discounts and late payment penalties. Our award winning invoice scanning software can help speed up your invoice processing.
Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices. Incoming invoices are scanned and, using advanced Optical Character Recognition technology, DbCapture is advanced invoice scanning software that automatically recognises supplier invoices and other documents where the format and content can vary greatly.
Having identified the supplier from the unique characteristics of the document, DbCapture intelligently highlights and extracts the pertinent references and amounts. Additionally, DbCapture can validate the extracted data against the accounting system, e.g. supplier details, purchase orders, GRNs and automatically highlight discrepancies for the attention of the operator.
As well as capturing supplier invoice information, DbCapture can also capture information from other documents from your suppliers and customers, such as purchase orders, cheques and remittances.
How does DbCapture work?
DbCapture is advanced invoice scanning software that scans the incoming document and analyses the extracted data. It automatically builds a knowledge database which enables it to immediately identify the document type and structure.
The document images are automatically compared with the database created by DbCapture. If there is any doubt, DbCapture notifies the operator who can validate or correct the data. Once the invoice is validated and complete, the information could automatically populate your Accounting/ERP system and automatically store an electronic image in your document archive. The result is that you will be able to process documents much more quickly, using less resource resulting in dramatic cost reductions.
Eliminate manual data entry and dramatically cut costs
DbCapture significantly reduces the need for manual data entry and paper-based processes. When used in conjunction with other solutions within the Version One product suite, coding, authorisation and filing of documents can also be automated. Once the documents have been scanned, the fields are read and automatically matched against external databases, table look-ups and business rules.
DbCapture is an easy to implement, scalable solution which is tightly integrated into all major Accounting and ERP solutions. DbCapture can typically deliver an ROI in less than six months.
Saving time, saving money
- Dramatically Reduced Manual Data Entry
- Reduced Labour Costs Due To Minimal Human Intervention
- Re-deploy Employees To Perform More Valuable Tasks
- Increase Prompt Payment Discount
- Reduce Late Payment Penalties
Fast Payback
The dramatic reduction in invoice processing costs and document retrieval costs means that DbCapture typically pays for itself within just six months. DbCapture is even more cost effective when used with DbAuthorise, our invoice authorisation module.
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For any organisation to operate at optimum efficiency, it is essential that its information is securely stored and immediately accessible. DbArchive is tightly integrated into all the major Accounting and ERP systems. - Purchase Invoice Automation
Tightly integrated into all major Accounting and ERP systems, DbCapture enables organisations to automate and streamline the processing of supplier invoices. - PoD Scanning and Retrieval
Our electronic document management software can be used to archive and retrieve all manner of business documents, and an area where this is of particular benefit to numerous organisations, is in the archiving of Proof of Delivery documents (PoDs). - Purchase Order Approval
DbAuthorise is Version One's document authorisation module, which enables the entire approval process to be streamlined. Simplifying the document approval process reduces administration costs and errors. - Automated Electronic Document Delivery
DbMail is a set of tools for automated emailing. Emails can be delivered as plain text or HTML emails, with or without attachments. DbFax is a server-based fax system, purpose-designed for automating the faxing of business documents. - Laserforms Printing Solutions
DbForm enables the electronic design of business documents, thereby enhancing the default output from ERP and accounting systems. - Secure Cheque Printing
Our secure cheque printing solution consists of an output management system and a specially adapted laser printer with additional security features. - XML Support for Legacy Systems
Our web-interface provides document access through a standard browser. Management reports can be automatically posted on the company portal. - OMR and Barcode Printing
Our LaserForms printing solution (DbForm) also provides many other advantages, such as using bar codes for document recognition, Optical Mark Recognition for using Pitney Bowes type mailing machines and much more. - Export Documentation
Our export documentation solution is based on the acclaimed DbForm output system. As well as producing custom export documentation on plain paper using laser printers, the system offers sophisticated output handling.
