Version One’s Document Management to be Rolled-Out Across Entire Scottish NHS

Version One's document management and imaging software is being implemented across all twenty-two Scottish health boards. This forms part of a drive to achieve shared services throughout NHSScotland.

By using Version One's software tightly integrated into their COA Solutions accounting systems, the health boards will be able to electronically create, deliver and store all their financial documents. Version One's automated invoice processing system, DbCapture, will also enable manual data entry of invoices to be reduced by up to 80%, significantly improving process efficiency. The planned ‘go-live' date for the document management project is March 2009.

Overseeing the document management implementation is John Francis, Programme Director from the Shared Support Services Programme. This Programme is being run by NHS National Services Scotland, the body responsible for fulfilling NHSScotland's shared services requirements.

This will greatly increase operational flexibility and give us options for how we process transactions in the future

- John Francis, Programme Director

Francis says, "Most health boards use very little document management and tend to manually store and process their finance documents, which is inefficient and costly. Rolling-out Version One's document management throughout NHSScotland is an important factor in taking the Programme forward and will help to deliver the Government's planned efficiency targets."

Version One's software integrated into COA Solutions will enable Scotland's NHS hospitals to significantly reduce their paper-use by electronically creating, delivering, retrieving and authorising all their finance documents on-line. Francis says, "This will greatly increase operational flexibility and give us options for how we process transactions in the future."

As well as improving efficiency, the Version One systems will allow the Scottish NHS to free-up document storage space, eliminate third party document storage costs and enable staff to be redeployed to carry-out more value-adding activities. Francis adds, "We look forward to significantly reducing the amount of paper the Scottish NHS generates and expect the Version One systems to provide a substantial payback."

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