Printing
and signing cheques can be a costly way
to make payments - both in terms of equipment,
stationery and time. However, even with
the advent of BACSTEL-IP, purchasing cards
and Internet payments, many organisations
still have a requirement to print cheques.
If your organisation needs to print cheques,
then the DbChequePrint solution is the
most secure, efficient and cost-effective
way to do it.
Eliminate dot matrix
printers and cheque signing machines
As laser printers and multi-function devices
have taken over the bulk of office printing,
the heavy-duty impact printers traditionally
used to print cheques have become more
costly to maintain. Continuous cheque
stationery is time-consuming to load and
align, as well as to separate and trim
afterwards. DbChequePrint uses state-of-the-art,
flexible laser printers and A4 cut-sheet
stationery, which fits easily into standard
size envelopes. Pressure-seal cheques
are also available.
Eliminate pre-printed
cheques
While DbChequePrint uses special fraud-resistant
stationery, there are no bank or cheque
details pre-printed. The stationery is
numbered and easily traceable, but there
are no cheque numbers to void and no gaps
in numbering to account for. The same
template stationery can therefore be used
for different accounts with different
branches, or even different banks, throughout
the entire organisation.
Cheques are usually printed
onto A4 sheets where the top section may
be used for a remittance advice or a personalised
covering letter. Continuation pages for
the remittance advice can be drawn from
a separate paper tray as required, thereby
conserving cheque stationery.
Protect your organisation
against cheque fraud
Most standard laser printers are not suitable
for cheque printing - even with pre-printed
cheques - because the toner is too easily
removed, making alteration fraud all too
easy. If you do suffer from cheque fraud,
your bank may not indemnify you if your
printers do not conform to APACS standards.
The Version One cheque printing solution
uses specially adapted laser printers,
with additional security features to prevent
internal misuse, as well as APACS and
PIRA-approved toners to protect you against
cheque alteration fraud.
With ‘Chip and Pin’
technology making card fraud much harder,
cheque fraud is coming back into focus.
Increasingly sophisticated counterfeiting
operations frequently copy cheque stationery,
but the security devices incorporated
into the Version One security stationery
make it virtually un-copiable. As well
as watermarks, UV inks and holograms,
the stationery incorporates numismatic
designs previously only used in bank notes.
Save valuable time
By its very nature, the printing of cheques
needs to be closely controlled by senior
staff or Directors. However, manually
signing cheques is not a good use of their
time. Cheques can therefore be printed
complete with authorised signatures. The
scanned signatures are not stored on the
computer system, but are burned into a
security chip inside the printer. DbChequePrint
allows you to use all the security of
your existing business applications and
network log-ins to control the printing
of cheques, as well as providing PIN code,
password or swipe card access to cheques
at the printer. The audit trail from the
printer records all use of signatures
as well as other cheque printing functionality.
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Cost Savings
- Dramatic savings
on pre-printed cheque stationery.
- Fewer types of
stationery required.
- Eliminate wasted
cheques when remittance data overflows.
- Save on postage
charges through Royal Mail CleanMail
addressing and barcoding.
Time Savings
- Eliminate the bursting
and trimming of continuous cheques.
- Eliminate cheque signing.
- Sort cheques prior to
printing.
- Separate high value cheques
for special treatment or manual signing.
- Combine covering letters
or remittance advice notes into a single
print job with the cheques.
- Fewer changes of stationery
during printing.
Increased Security
- Tightly integrated with
your existing business systems.
- Cheques can only be printed
by authorised users with relevant passwords.
- Physical lock and key
on printer.
- Additional password,
PIN number or swipe card security on
the printer.
- Printer and toner approved
by APACS and PIRA.
- Stationery exceeds APACS
regulations to deter counterfeiting
and alteration fraud.
Increased Auditability
- Cheques can only be printed
through your existing applications.
- Additional audit trail
provided from the printer itself.
- Automate folding and
enveloping with optical marks or barcodes
on cheques and remittances.
DbChequePrint is fully integrated
with the complete Version One document
management and imaging software suite.
Secure cheque printing can be part of
a comprehensive payments strategy where
as many payments as possible are made
electronically through BACS, with remittance
details transmitted automatically via
email or fax. All outputs can be automatically,
electronically archived in Version One’s
document management solution, DbArchive,
and remittance details.
Find
out more about DbArchive >>
Other applications
The DbChequePrint technology can be used
for numerous other applications including
the production of fraud-resistant vouchers
and certificates and for adding bank giro
credits to invoices and statements.
DbChequePrint is available
on many operating platforms including
Windows and all popular variants of UNIX
and Linux. |
